Legal Secretary

May 20, 2023

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Job Description

Job Description:

We are delighted to be assisting our Belfast city center client with the recruitment of a full-time permanent Legal Secretary. The candidate hired will report to the Legal Secretarial Coordinator and Partner and is responsible for supporting the fee earners with daily administrative responsibilities.

Key Responsibilities:

Managing documentation to include scanning and printing of documents, e-filing, and updating fee earner files.

General administration to include Mimecast, diary planning, booking meetings, emails, and opening and closing files.

Adhering to all manual and electronic filing systems.

Dealing with telephone calls and assisting clients.

Researching and summarising legal information

Issuing correspondence

Amending large document

Assisting relevant fee earners in the conduct of files as required.



Essential – at least 1 year’s experience in a similar legal secretarial role.

Essential – Must be currently working in a busy legal role or professional services environment.

Desirable – secretarial qualification.

Skills & Abilities:

Strong organizational skills, ability to prioritize work, and meet target deadlines under time constraints.

The ability to work on own initiative as well as part of a team.

Excellent knowledge of PDF, Microsoft Word, Excel, and Outlook is essential, with the ability to format.

Strong communication skills and be able to take direction.

Strong precision and accuracy skills.